Overall Policy Statement
The sports field was
conveyed by Baron Waring to the Dunchurch Sportsfield Charity in 1929
for use by the inhabitants of the village for sporting purposes. With
approval from the Charity Commission, in 2002 the Charity was merged with
the Village Hall Charity for the purposes of building a village hall &
new sports facilities that would benefit a much broader spectrum of the
community.
The following sets
out the overall policy for the administration of Dunchurch Sportsfield
& Village Hall.
- The Trustees (the
Committee) shall administrate Dunchurch Sportsfield & Village Hall,
Charity No 519906, in accordance with the ‘Scheme’ dated 25th
January 2002. Under the Scheme the Committee has the power to:
- Sell, lease or otherwise dispose of any part of the Charity’s
property, which is not required for the Object of the Charity
- To acquire or hire property & to maintain and equip it for use
- To insure against public liability, employer’s liability where
appropriate & to insure the buildings & contents
- To raise funds
- To cooperate with other charities, voluntary bodies & statutory
authorities
- To make rules & regulations consistent with the Scheme for the management
of the Charity
- The Object of the
Charity and Mission Statement is:
“It is the aim of the Trustees of Dunchurch Sportsfield & Village
Hall to provide, manage & maintain in a courteous & professional
manner the sports field & village hall for the use of & to meet
the needs of the inhabitants of the Parish of Dunchurch & district
regardless of political, religious or other opinion”.
- The Trustees Management
Committee will meet quarterly. The Committee will consider the financial,
hall operations, health, safety & maintenance reports, future capital
& funding proposals & address any other issues requiring discussion
& /or approval.
- A separate Operations
committee, comprising nominated members of the Trustees Management Committee,
the bookings secretary & representative(s) of user group(s), will
meet as frequently as necessary but not less that four times in a year,
for the purposes of managing the day to day running of the village hall
& sports field. This committee is only permitted to authorise expenditure
up to £250 on a single item without prior approval from the Trustees.
- Roles & Responsibilities
for the Trustees & staff employed will be agreed & recorded.
- The rules &
regulations for the day to day running of the village hall & sports
field will be generally as stated in the hall operations manual.
- The village hall
& sports field will be maintained in accordance with the plan set
out in the maintenance management manual.
- The policy governing
finances will be as stated under DSVH_FinPol_08.
- The policy related
to recruitment of new staff & appointment of new Trustees will be
as stated DSVH_RecPol_08.
- The policy covering
Hire of the hall will be as stated underVH_HirePolicy_07.
- The policy for fund
raising will be as given under DSVH_FundingPol_08.
- The policy to health
& Safety will be as displayed in the hall.
- The policy relating
to child protection will be as stated under DSVH_CPP
The above policies
will be reviewed by the Trustees from time to time.
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